Feature
A trust has as many signatories as it has people entitled to sign for it, and they are not interchangeable. Each signature carries its own list of colleagues permitted to print it, and every issued receipt keeps the signatory it was issued under for good.
An organisation holds any number of signatures. Each is an image, a signatory name and a designation, with an active flag and one of them marked as the organisation’s default.
Access is a grant list: one entry per signature and member. There is no per-person denial, so there is never a second list to contradict the first, and the absence of an entry is the refusal.
Five situations, each with a defined answer — because the alternative is software choosing a signatory nobody chose.
This is the difference between a receipt that reprints as it was issued and one that quietly reprints as things are today.
Managing the signatures and deciding who may print them are granted independently, on purpose.
Yes. A trust holds as many signatures as it has people entitled to sign for it.
Each one is a signature image together with the signatory’s name and their designation, because a signature image on its own does not say who signed — and a receipt that cannot name its signatory is weak evidence.
Yes, and that is decided per signature rather than per role.
Each signature carries a list of the members permitted to use it. Somebody with no entry on that list cannot see the signature offered and cannot issue a receipt under it.
No. No role bypasses it, including the owner’s.
An owner who wants to issue under a trustee’s signature holds a grant like anybody else — visible in the same dialog and revocable the same way. An implicit bypass would make the list a partial answer to “who may sign as the Managing Trustee?”, and a partial answer to that question is worse than none.
They choose, and the choice is confirmed rather than made silently.
Where the organisation’s default signature is among their grants it is preselected. Where it is not, the receipt is refused until they pick one — putting a signatory’s name on a legal document because it happened to be first in a list is not a decision software should make.
Nothing changes on receipts already issued.
A receipt freezes the signatory’s name, designation and signature image by value at the moment it is issued. Replacing a scanned image, correcting a designation, deactivating a signature or changing the default all leave issued documents exactly as they were printed.
Register your organisation, upload the signatures your trust signs receipts with, and decide who may print each one.
